New Megasys Module - Conference Services
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List of Features
Event Sales Calendar
- Monthly, Weekly and Daily Sales Calendar that allows you to view all Group Rooms, Function and Meeting Rooms that is available and booked.
- Drill down capabilities to manage Group Rooms and Function and Meeting Rooms.
- Create new Group Contracts
Event Sales Planner
- Group Master Management screen that allows you manage both your Guest Rooms and Events.
- Book Day Use Groups or Overnight Groups and Events
- Master Group to Sub Group booking
- Establish Master Group and Contacts
- Sub group pull inventory from Master Group, not General Inventory
- Sub group can be broken away from Master Group
- Sub group can share contract or have separate contracts
- Released Sub group inventory can go back to Master Group or General Availability
- Copy Group and Events for future dates
- Group and Event History
- Group Information tab that allows you to establish:
- group arrival and departure dates
- Master bill pay by
- Master Group Deposits
- Pick up method
- Individual
- Rooming List
- Excel Export and Import
- Master Only Booking
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- Group Status
- Definite
- Pending
- Space Hold
- Group Trace Dates
- Sales Commission Flag
- Room Rates and Packages
- Establish Multiple Room Rates for Groups
- Establish Multiple Packages for the Group
- Rates can be based on Per Room or Per Person or Per Bed
- Packages are configurable and can be unique based on Group Contract
- Room Type
- Selection Room Types for Groups
- Allow certain Group Room Types to be booked online
- Establish Estimated People, Room and Rates to produce Estimated Invoice for Group.
- Pickup Defaults
- Establish individual folio information such as:
- Special features
- Charge Routing
- Tax Type
- Source of Business
- Maid Service
- Comments and Tasks
- Assign tasks to departments within the property, based on dates and times.
- Create special notes about the group that are for information only or to be displayed on the folio
- Indicators for Task completion
- Client Address and other Contact Information
- Multiple contact, with Main Contact indicators
- Note Tracking
- Email capture
- Client Trace Dates
- Travel Agents
- Events – Function Room Management Screen
- View meeting space itinerary for all Group Days on one screen, with the ability to display based on a day by day basis, showing Setup, Room Name, F&B Menus, AV required, Tasks and Sub Event indicators.
- Allow New Events to be created
- Edit Events
- Delete Events
- Mass Change Events.
- Event Details
- Establish Date of Event
- Distinguish between times the room is in use verses setting up the room
- Rooms and Room Setup established by capacity, with warning indicators if room is in use or over capacity. (will allow override)
- Link Master Bill to Group Master Bill
- Trace Dates
- Sub Event creation and linking.
- 2000 characters for establish Setup Remarks
- Audio Visual requirements, establishing quantity, pricing and allows tax to be inclusive or not. Also special notes section.
- Menus that allow you to assign meals, for sessions and breaks. You can establish:
- Multiple meals
- Establish Per Person meal pricing, gtd people verses setup people counts.
- Establish Tip and Tax amounts and can make those inclusive or exclusive jointly or separately.
- Select pre established Menu and Items, which can be modified on a case by case.
- F&B Notes
- Change Order Tracking
- Task tracking
- Client Code Maintenance
Room List
- Data entry of Room List
- Export and Import Rooming list
- Email Rooming Template for coordinator to fill out and send back for importing.
- Template allows for:
- Date changes
- Package selection
- Share withs
- Addresses
- Emails
- Rooming list can be exported and imported multiple times
- No limit to number of items to export or import
- NOTE: based on network, 1000 reservations can be created within 20 minutes via this process.
Master Only Booking (MOB)
- Group reservation booking for mass. This process allows you to create reservations that don’t require guest names to be associated to the group.
- Multiple Package selection
- Share with creation
- Reservations can be booked based on all allocation, or by room types.
Package Plan Templates
- Create Package templates for future use that can be modified per Group
- Establish Standard Rates
- Establish Amenities
- Amenity scheduler allows for amenity to be charged every day of stay, day of arrival or departure.
- Amenity price based on adults and child ages
- Rate Calculator for converting Room Rates to Per Person Rates.
- Package Plan Rate Check
- Allows you to create packages and then check the pricing.
Amenity Templates
- Establish Amenities; i.e., Breakfast, Lunch, Dinner, Spa, Recreation
- Create seasonal Amenity rates
- Amenities can be flagged to create BEO (Banquet Event Orders)
- Amenities can have special taxing conditions, (taxable, exempt)
Mass Check In
Mass Check Out
Mass Group Changes
Mass Rate Changes
Meal Management – data collection from BEO and the Amenities can be used for tracking meals.
Customized Contracts and Invoices
- Print Contacts based on:
- Percent due
- Guaranteed Amount Due
- First Deposit
- Second Deposit
- Contacts can include:
- Setup Remarks
- Audio Visual Notes
- Tasks
Banquet Event Orders ( BEO) Processing
- Banquet Check Worksheet
- Banquet Check Journal
Call Us at 800.492.5001 or Email Us today for a Live Demo
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